Team Leader in Health and Life Sciences Operations

About the FSTM

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

The Faculty of Science, Technology and Medicine (FSTM) at the University of Luxembourg contributes multidisciplinary expertise in the fields of Mathematics, Physics, Engineering, Computer Science, Life Sciences and Medicine.
Through its dual mission of teaching and research, the FSTM seeks to generate and disseminate knowledge and train new generations of responsible citizens in order to better understand, explain and advance society and environment we live in.

Your role

Within the department of Life Sciences and Medicine -recently restructured- the team leader role has been created to establish a robust and efficient framework of common operational structures that are transversally managed at the departmental level, to enhance overall performance.

Team management

• Co-ordinate and integrate team activities, resolving both routine and complex issues and ensuring the effective delivery of services
• Ensure an effective balance of work across the team
• Actively participate in selection, recruitment, assessment of team members and ensure retention of talented employees
  
  

Daily operations oversight

• Ensure proper alignment of administrative processes with the FSTM and the central administration of the University
• Supervise the day-to-day activities within the department to support its main missions: teaching - research - outreach
• Implement and enforce policies and procedures to maintain regulatory compliance
  
  

Budget management

• Actively participate in the preparation of budget, while monitoring financial plans of the different domains in the department
• Monitor the human resources needs, in line with budget
  
  

Procurement and inventory management

• Ensure procurement in line with university policies and in collaboration with the internal stakeholders
• Oversee the department's inventory
  
  

Communication and coordination

• Facilitate collaboration and communication between the domains of the department
• Address administrative issues and liaise with other teams within the organization (within the faculty, as well as at central level)
  
  

Administration and compliance

• Serve as the primary contact point for functional operations within the department
• Ensure compliance with organisational policies, regulations, and standards

Your profile

• Bachelor's degree in business management or equivalent by work experience
• At least 8 years of experience in people management, ideally within an international environment
• Strong skills in budgeting, reporting, and strategic organizational management
• Excellent communication skills with proactive and dynamic approach
• Proficiency in written and verbal communication in both French and English is required; German language skills are a plus

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the "University of the Greater Region" (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Campus Belval
• Internal Title: Team leader
• Job Reference: UOL06883

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