Professorial appointments and evaluation specialist

The University | About us...

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University's faculties and interdisciplinary centres focus on research in the areas of Computer Science and ICT Security, Materials Science, European and International Law, Finance and Financial Innovation, Education, Contemporary and Digital History. In addition, the University focuses on cross-disciplinary research in the areas of Data Modelling and Simulation as well as Health and System Biomedicine. Times Higher Education ranks the University of Luxembourg #3 worldwide for its "international outlook," #20 in the Young University Ranking 2021 and among the top 250 universities worldwide.

Professorial appointments and evaluations are a critical aspect of the university's success and reputation. Recruiting high-calibre professorial staff ensures that our institution maintains - and further develops - its high standard of research and education, fostering an environment of academic excellence and innovation. The University has created a new Office of Professorial Affairs to improve its ability to identify, attract and retain top academic talent to our faculties and interdisciplinary centres and build up a robust and strategic framework for planning and managing professorial appointments and evaluations. The mandate of the new office is to support and coordinate the planning and full life cycle of academic recruitment and promotions in interaction with all stakeholders and to further develop the processes for these and other professorial affairs activities.

We're looking for people driven by excellence, excited about innovation, and looking to make a difference. If this sounds like you, you've come to the right place!

Your Role...

Reporting to the team leader of the Office of Professorial Affairs, you will contribute to the development of a robust yet agile procedural framework to streamline evaluation processes and ensure the smooth conduct of tenure evaluations as well as major professorial promotion campaigns. In addition to these evaluation activities, you will also contribute to the management of appointment processes and other professorial affairs activities

You will bring specific expertise and be directly responsible for:

• Ensuring key procedural steps for which the rector is responsible in evaluations, and in particular the planning, full logistical organisation and troubleshooting of issues in the competitive promotion process
• Contributing to regular reporting and dashboarding of activities to allow for real-time monitoring of activities
• Contributing to the drafting and reviews of key policies and procedures with the top management, internal audit and across services, and ensuring updates of all relevant tools, and relevant guidelines and templates
• Monitoring and analysing process quality and advising on development and re-design in the remit of the Office
• Drafting information material for management, employees, and external parties, and organising and delivering targeted information sessions
• Contributing to other key professorial affairs processes, ex. scientific leaves and other mandate appointments

What we expect from you…

• Master's degree or equivalent by work experience
• Several years' experience working on planning and processes, preferably in an academic setting (University or research institute)
• Fluency in English and French are mandatory. Good understanding of German and/or Luxembourgish is a plus
• Exceptional organisational acumen, ability to communicate and adapt presentation style to different audiences
• Demonstrate adaptability, reliability, and a positive attitude
• Adept project management capabilities, and very good analytical and problem-solving skills with orientation to detail
• Team player, able to work in an international, multidisciplinary and multicultural environment

How to apply...

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by email will not be considered.

The University of Luxembourg embraces inclusion and diversity as key values. We are fully committed to removing any discriminatory barrier related to gender, and not only, in recruitment and career progression of our staff.

General information:

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Campus Belval
• Internal Title: Quality and process specialist
• Job Reference: UOL06593