Operational assistant M/F Expirée

Our client, a European institution, is looking for an Operational Assistant who speaks English and French fluently. This is a temporary contract.

• The candidate runs the secretariat of all internal HR procedures handled by the Division, including managing the Administrative Review mailbox (organising it, maintaining it, following up on the emails received and assisting the legal experts in sending adequate replies), filling in the tables tracking the various procedures and ensuring that they are kept up to date, and assisting the legal experts responsible for internal HR procedures with the preparation of the legal documents in relation to the procedures.
• He prepares documents, takes photocopies and handles various administrative requests in line with the Division's operational needs and in compliance with the company's procedures.
• The candidate maintains proper record/documentation and data quality (e.g. preparation and filing of documents related to the HR internal procedures manually and electronically, maintenance of databases) subject to the highest degree of confidentiality.
• He coordinates reporting process for the Division- sends reminders/requests to collect data, follows up on timely reception, centralises responses, ensures completeness of information.
• The candidate cooperates with the other assistants in the Directorate and provides back-up as necessary.

Qualifications:

• The candidate has a secondary level education, complemented with a 2-year certificate in a relevant field (accounting, legal, business administration) or secondary level education with equally qualified experience in a relevant field.
• He has at least 3 years of relevant experience within an HR/legal administrative function handling confidential and legal matters.
• The candidate has the ability to maintain and ensures respect of confidentiality is mandatory.
• He has excellent knowledge of the standard computer tools, particularly GED and MS Office tools (Word, Excel, PowerPoint).
• The candidate has an excellent command of English and French. Knowledge of other European Union languages would be an advantage.