Payroll & HR Administration Officer

Payroll & HR Administration Officer

Department purpose

The team implements the firm’s HR strategy and provides a first-class service to the business for all strategic and operational HR aspects, advises and is very close to its members. The team provides quality support services in the full range of HR functions such as recruitment, induction, learning and development, career progression, advice on collaboration, employee relations, reward, benefits, HR administration and payroll.

Role purpose

Our HR team is looking for a Payroll & HR Administration Officer.

You will provide administrative support for all the tasks related to payroll. Working under the direct supervision of the HR Manager, you will ensure pay is processed on time and accurately. You will also be in charge of any recording and follow up related to the personnel administration. You will be involved in specific local and global projects.

Key relationships

The candidate will report directly to the HR Manager as well as the HR Director of the Luxembourg office.

The HR team, the Finance department.

All levels of staff and lawyers.

Third party organisations (outsource supplier and various administrations)

Role and responsibilities

• Record data and maintain the HR Information System and various databases up to date
• Organise medical examination meetings, manage affiliations to health insurance
• Input and process all aspects of the monthly payroll including and not limited to joiners, leavers and changes to terms and conditions (give instructions to fiduciary, control payslips, analyse and explain discrepancies)
• Deal with all payroll enquiries (overtime, reimbursements, etc.)
• Deal with all kind of absences (leave, sickness, exceptional leave, etc.)
• Liaise with the HR Business Partners and the HR team regarding individual payroll queries, work in close collaboration with the Finance department
• Ensure accurate payroll records and produce reports
• Review monthly payroll process
• Deal with requests from the outsource payroll provider, external administrations, internal and external auditors
• Assistance in the monitoring of compensation (salary review, bonus calculation, interest subsidies) and benefits
• Ad hoc projects required by the HR Manager

Key requirements

• You hold a Bachelor’s degree in a relevant field
• You have at least 2 years’ experience in an HR administrative and payroll role
• Proven track record in processing monthly payroll
• Highly numerate with exemplary attention to detail
• Highly organized and able to work under pressure and to tight deadlines
• You are fluent in both written and spoken English and French
• You have solid knowledge of the legal regulatory framework (Labour Law, Social Security, Tax).

What we offer

You will work in a dynamic and challenging environment with an international dimension. We greatly value our unique culture, which combines high-quality client service with a real focus on people and teamwork. In our firm, positive attitude matters. We believe it defines the way in which we work, both with clients and with colleagues.

We offer a competitive remuneration package commensurate with your qualifications and experience, a flexible work environment (60/40), a wide range of training opportunities for continuous development, 100% coverage of public transportation costs, a restaurant with subsidized meals, a fitness room with a wide range of group classes, a concierge service and a health insurance.

A&O Shearman is a new global industry-leading law firm, with nearly 50 offices in 29 countries worldwide. Our fluency in English law, US law, and the laws of the world’s most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.

We offer exceptional opportunities for our people; opportunities to work for the world’s leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.

Whether you're helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel.

We provide first-rate training and development, are committed to diversity, equity, and inclusion, and offer support and ways of working that help you optimize your wellbeing. We also actively support the inclusion of neurodiverse individuals, ensuring our workplace is welcoming and accommodating for everyone.

What truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success.