EU grants officer

Your role

The incumbent will provide administrative and strategic support for the entity in line with outstanding EU grant management standards. The incumbent will perform administrative organisational tasks as well as to process the accurate, timely documentation of files, data and research information.

• Assist the Head of the Research Support Department with all aspects of the EU grant management procedures; be responsible for the entire project-life cycle, establish, workflows and procedures
• This includes the preparation guideline, checklists, tools, verification of budgets during the proposal, grant submission and grant preparation stages as well as project controlling and preparation of financial reporting during project implementation
• Ensure contract and project implementation in full compliance to the funder’s rules and requirements
• Ensure project management reporting, quantitative and qualitative, according to defined formats and project management guidelines
• Ensure that EU grants are pre-reviewed, submitted and followed-up after submission
• Responsible for the preparation EU Action Plan, EU Partnership Mapping, future orientation and policy developments for the next European Framework programme for research and innovation
• Responsible for the development, implementation and improvement of EU best practice, grant administration processes and procedures
• Provide advice and guidance to Research Facilitators, Principal Investigators, provide Helpdesk function fore EU framework advisory/compliance/interpretation; by collecting information and identifying needs concerning administration of EU funding in order to establish, communicate and excchange on best practice policies and procedures
• Engage wit stakeholder communities (internal and external) and coordinate EU working group, building up partnerships and networks
• Establish and update coherent central procedures for research data retrieval related to EU Grants
• Contribute to internal cooperation and communication between Research Support Department and other research entities, projects and central services
• Contribute to the development of funding models in the resarch information management system

Your profile

• University degree preferably in management studies or equivalent professional experience in an area relevant to research evaluation
• Long track record and experience of grant administration in an EU support/research office function or within the European Commission Services
• Experience with European Commission funding mechanisms, rules and requirements, with focus of developing procedures, workflows, templates, guidelines
• Experience in coordinating competitive research grants and coordinating applications to competitive research grant
• Experience maintaining accurate records including data entry, extraction, analysis, monitoring and compliance
• Ability to liaise with relevant internal and external stakeholders and build constructive and effective relationships
• Good command of IT tools for data retrieval and data processing
• Excellent organisational skills with attention to detail and accuracy
• High degree of flexibility and ability to prioritise workload, keep deadlines, be able to work on different tasks in parallel
• Very good communication, organizational and problem solving skills as well as interpersonal skills
• Excellent command of English and fluent in French and / or German