Transfer Agent Associate

As an Associate in the Transfer Agent Team, you will be responsible for processing transactions and due diligence checks on Investor accounts with the goal to achieve overall accuracy and client satisfaction. To succeed in this role, you need to have some previous experience in the TA function and have Anti-Money Laundering experience within the financial industry, good software systems skills, be a team player, as well as be able to manage a challenging workload. This role will require a high level of accuracy and attention to detail. You will be provided with support and training where needed and will have the opportunity to work in an exciting and positive working environment.

What are the main responsibilities?

• Processing of transactions: subscription, redemption, transfer and conversion orders as well as merger events, equalizations and dividend distributions
• Maintaining the share/unit registers across various fund structures
• Follow up on cash reconciliation pre and post transactions
• Maintenance of accurate investor(s) static data and consistent oversight in the TA systems for all transfer agency clients/data
• Preparation of various Fund reporting
• Perform AML/KYC due diligence on a range of investors in accordance with regulatory/Fund guidelines; liaising with clients, investors and internal teams where required
• Analyzing Fund documentation – understanding Fund constituent documents
• Ensure efficient resolution of client queries and meeting any deadlines set per the SLAs. Deliver high quality of services to all clients in line with the company’s targets and expectations
• Liaising with depositary, auditors, Fund accounting and other internal teams and acting with responsiveness to any requests to guarantee high quality services
• Applying controls and procedures, ensuring that policies are adhered to daily or to specific deadlines
• Supporting or leading TA related projects/ Ad-hoc tasks as required
• Training and development opportunities

What are we looking for?

• Minimum 3 years’ experience in the Registrar and Transfer Agent position preferably within a management company or financial and corporate services provider
• Experience in alternative investment funds in Luxembourg (PE, RE, debt funds…), good understanding of the fund administration processes
• Basic knowledge of Luxembourg AML / KYC requirements, Luxembourg regulatory requirements
• Previous experience in dealing with complex investor structures (, trusts, foundations) would be an asset
• Experience with Yardi or any other TA systems will be considered as an asset
• Experience working with large data sets
• Well organized with strong administrative skills and ability to prioritize
• Demonstrable experience of working accurately and with attention to detail
• Good proficiency of Microsoft Office (Word, Excel, etc.)
• Ability to deliver within tight deadlines
• Ability to work autonomously, multitask and remain calm under high pressure
• Positive attitude, team spirit, flexible and self-motivated

What do we offer?

• Be part of an international team – our team in Luxembourg has more than 30 nationalities
• Permanent contract
• Competitive salary and bonus
• Employee benefits (lunch vouchers, complementary health insurance and pension scheme, Sympass card)
• 30 days of holiday
• Career opportunities and growth
• Hybrid way of working

This position is available immediately. This is a unique opportunity to boost your career within the world's largest commercial real estate services and investment firm.

If your experience matches to the job description above, our People team will be happy to contact you.

The personal information you provide in your job application will be treated confidentially at all times and will be processed in accordance with the applicable data protection law, in particular the General Data Protection Regulation (GDPR).

In compliance with the law of 23rd July 2016, the selected candidate will be requested to provide a criminal record (section 3).